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Friday 27 November 2015

How do you agree realistic targets for your work and why it is beneficial and important to do so?

In business, ‘realistic targets’ are achievable real goal within given time or real time frame – Foisal Talukdar. To be agreed on realistic targets for your work you have to ensure following things:
  • Targets are real (If you are an account’s assistant and task is given to merchandising goods that displays unreal target which is unrelated to your job post)
  • Accessible resources
  • Accessible support
  • Real Time Frame
  • Review time (Data accuracy)
  • Other Interference
Time is the main factor when it comes to be agreed upon any targets. Also your skills and previous performance need to take into consideration. If you have accomplished any targets previously then you can easily calculate time frame and all other factors related to the new targets.
It is important that you will only be agreed on realistic targets if you are capable of accomplishing it. If you are not capable of achieving targets and you disclose it before agreed upon with explanation then manager or director may set different targets. But you have to determine how much you are capable to achieve. If you are agreed on targets and failure to achieve it may result loss, loss of credibility and reliability and all other interferences associated with targets. Suppose you are given to entry data for stock transfer of 4 sites which requires 400 invoices to check and enter stock data into the system a day. If you are 40 invoices behind every day and end up in 200 invoices a week (5 days of work), then your realistic targets are 360 invoices entry a day. And if you are agreed on 400 invoices and failure to do so may result delay in delivery of stock, loss of clients or consumers as company is unaware of exact stock availability.
Anyways, you must have to review the work you have done for data accuracy. And most important is always to inform manager or director the progress of your targets.
N.B- I used manual stock entry system in 2003. I believe they are no longer in use. If any company have manual stock entry system can upgrade to an automatic invoicing, total sale, vat and real time stock monitoring owning their own software. Please contact me if you require one.
  

Friday 20 November 2015

What key guidelines, procedures and codes of practice are relevant to your work?

Guidelines, procedures and codes of practices are vital part of any businesses. All employee within the organisation or any company should follow and work according to the company’s guidelines, procedures and codes of practices. They are set out of company’s internal policies and national or individual business framework. Those are set to assist you with your job role and how one should carried out their tasks. Key guidelines, procedures and codes of practices are related to my work are briefly explained below:

Guidelines
You will be given company guidelines to assist you with your role and daily tasks. Few of them are:

Using office equipment: Guidance will be provided about how to use phone, fax, printer, scanner, computer, projector, lightings and secure cabinet safely.

Handling mail: Guidance about handling paper mail and electronic mail (E-mail) safely. Strict guideline will be provided what should you consider before opening an E-mail? How to validate address of sender before opening an E-mail or snail mail? What should you do if name and addresses do not validate?
Telephone manner: Guidance will assist you how to deal with telephone calls. After you joined the company, you will no longer speak in your own welcome tone. Your welcome tone will be given and determined by company. Also guidance will assist you how to deal with query over the phone and how to validate the person you are talking to are real.

Also you will be given guidelines about how to store and retrieve information, how to use information technology or specific programs or software for your role.

Procedures
Every company has their own internal procedures that explains the way company wants you to carry out the specific tasks. You will be given a booklet where you will find all internal company procedures or the way company deal with a situation. This will tell you how to report an accident at work, first aid procedure, emergency evacuation procedures, how to report absence from work, fire-drill procedure, emergency crisis procedures, complaints procedures etc.

Codes of practice
Codes of practice are ethics of a business. It reflects principle conduct of a business and the way a company or organisation do business. Codes of practice is a way to state company’s position or view on important facts like ethics, confidentiality, equality, contracts, conflict of interests, quality assurance, professional conduct, equality and discrimination and moral rights. So, codes of practice should be standard, fair and acceptable by other businesses or clients. As an employee you have to work according to codes of practice so it doesn’t breach by your action. If codes of practice are breached, company may lose contract with other businesses or clients, company may have to pay penalty or huge loss of income.
  

Saturday 14 November 2015

Identify possible barriers to active participation?

Ans. Possible barriers to active participation are as follows:
  • An individual may have physical inability to take part in any events and activities such as individual may be immobile or may have poor mobility or pain or bed-bound. Those barriers may discourage or prevent an individual from active participation.
  • An individual may have depression or emotional bereavement or other critical mental illness that can discourage or prevent an individual from active participation.
  • An individual need encouragement to active participation such as invitation, reminder, persuasion and discussion about the topics etc. If carer, social worker or responsible person do not encourage an individual to active participation, an individual may feel low self-esteem to participate.
  • Organisational responsibilities are to arrange events and activities for individual service users to participate. Also they have responsibilities to inform their staff and provide training on how to encourage an individual to active participation.
Not everyone like crowds or monkey dancing or circus. Some people may prefer to read books or stay quiet and peaceful in their room or wherever they want. It is may be because event is not interested to them or they are a kind beyond your thoughts. So respect their privacy, quiet and peaceful life.